Microsoft is pleased to announce that they've enabled users the ability to be able to view meetings and calls in separate windows along with the other recently announced features.

This message is associated with Microsoft 365 Roadmap ID 57294

When did this happen?

Microsoft rolled it out in June 2020.

How this will affect your organization?

Users are now able to view meetings and calls in separate windows from the main Microsoft Teams client. Additionally, meeting and call controls such as mute, video, chat, leave and others will now be located at the top of the meeting window so that they are always available and never block the underlying content. This new experience will also include recently announced features such as 3x3 video, raise hands, and custom backgrounds.

This will roll-out OFF by default and users will have the ability to turn on the new experience via the user setting: General > Turn on new meetings and calling experiences.

Note: In the future Microsoft will enable this functionality by default, but Microsoft want to provide users extra time to become familiar with having meetings open in their own separate window. As Microsoft moves forward they will provide more details via Message center.

New meeting experience:

New meeting/calls control location:

Steps for Users to turn on the new experience:

Step 1: Click on Avatar on top right of Teams and click Settings.

Step 2: Check the Turn on new calling an meetings experiences check box and then restart the Teams client.

Note: To provide additional transparency we expect the new experiences to be enabled with the following timeline. This is subject to change and we will provide appropriate notice for each phase through Message Center as we approach July and August.

• June – New experiences are available and users can enable through settings.
• July – Experiences are enabled by default and users can disable through settings.
• August – Experiences are enabled by default and user controls are no longer available.

Know limitations:

• Meeting notes will launch to the main Teams client
• Support for full screen content viewing will be coming in the future
• Support for Invision Freehand Whiteboard will be coming in the future

To find out more about this great new future or to get started, please contact one of our engineers at [email protected] or call us at 305-310-2444.

The Planner app in Teams will become the Tasks app. Users will now be able see their individual tasks and team tasks in a single app. Microsoft is also introducing both a list view and a new mobile tasks experience within the Teams app for mobile devices. The Planner app will be renamed after the rollout is complete, as described below.

Timeline:

• Rollout will begin in May 2020 or June 2020
• Completion will be by mid July 2020

This message is associated with Microsoft 365 Roadmap ID 57213

"How does this affect me?"

• Users will see personal tasks powered by To Do (which also powers Outlook tasks) and team tasks powered by Planner. Existing Planner tabs will behave the same as they do today but will show an additional list view. Users will be able to add new Tasks tabs to the channels in teams they belong to. Users can also access the Tasks app in the same ways they previously accessed the Planner app.

Renaming the Planner app in Teams to Tasks and enabling a mobile experience in Teams

Microsoft is planning to rename the Planner app to Tasks. The new Tasks experience will contain individual tasks and team and channel tasks, similar to how Files encompasses a user's personal files in their own OneDrive for Business as well as their team and channel files.  Microsoft will make this adjustment in two steps.

Once Microsoft makes the new tasks experience broadly available to all public cloud organizations, Microsoft will enable the Tasks in Teams mobile experience and complete a logo update and an interim rename of the Planner app. Its interim name will be Tasks by Planner and To Do. This will help ensure the app can be found when searching for Planner while adding a tab or searching for the app in the app catalog.

A few months after the interim name change, the app name on desktop will be shortened to Tasks.

This name change applies only to the Planner app in Teams. All other Planner clients and To Do clients will keep their existing names, and users can continue to use those clients to manage tasks just as they do today.

The upgrade will also include task publishing functionality.

Note - Government tenants will see the name change when it rolls out but will not see the additional user experience changes until a later date. We will communicate via Message center once these are available.

"What do I need to do to prepare for this change?"

• Your organization’s internal training or documentation may need to be updated to reflect the name change and updated experience.

For more information about the Tasks in Teams functionality, please refer to Microsoft's documentation: Manage the Tasks app for your organization in Microsoft Teams

Contact a Revive Your Computer engineer for more information on how you can get your business working more efficiently with the use of Microsoft's Teams. 305-310-2444 http://wwww.rycbusinessit.com